How TenderSam Works: AI Tender Discovery, Analysis & Proposals
TenderSam is AI tender management software that replaces the searching, extracting and first-draft work your bid team already hates — so they can spend their time on strategy and win themes.
The tender problem in 2026
Public procurement moves fast. In the last twelve months the EU's TED portal published over 750,000 notices, UK Find a Tender added another 40,000, and US SAM.gov crossed 500,000 active opportunities. Bid teams spend most of their week searching, filtering and re-typing the same qualification answers instead of writing the parts of a proposal that actually win.
Legacy bid management platforms solve a slice of this — usually pipeline tracking after you've already found the opportunity. Generic AI writers solve another slice — usually a blank-page draft with no grounding in your rate cards, past wins or the actual RFP. Neither covers the whole loop.
The four steps Sam takes on every tender
1. Discovery across 13 portals
TenderSam ingests EU TED, UK Find a Tender, UK Contracts Finder, US SAM.gov, USAspending, AusTender, France BOAMP, Ukraine Prozorro, Paraguay DNCP, Brazil PNCP, World Bank, EU OpenTender and South Africa eTenders. One search, every jurisdiction, live.
2. Structured extraction
Sam parses the actual RFP document — PDF, DOCX, tender portal HTML — and returns clean fields you can filter and score on: budget, deadline, incumbent supplier, mandatory qualifications, evaluation weightings and submission format. No more skimming 80-page PDFs to find the submission address.
3. Brand-matched shortlisting
Load your product catalogue and rate cards once. Sam ranks new tenders by how well your portfolio covers the scope. Weak-fit tenders never hit your inbox.
4. AI proposal drafting grounded in your library
Sam drafts the executive summary, methodology, team section and compliance matrix using your past wins and brand voice — not generic ChatGPT filler. Every claim links back to the source document, so your bid manager reviews evidence rather than fiction.
Who TenderSam is for
- SME contractors submitting 5–50 bids a quarter who need to stop losing to bigger teams on writing throughput.
- Bid consultancies and agencies managing tenders across multiple clients — TenderSam's workspace model keeps each client isolated.
- Distributors and resellers who win on rate-card compliance and want AI to keep pricing tables current.
How it compares
| TenderSam | Generic proposal AI | Legacy bid software | |
|---|---|---|---|
| Discovers new tenders | 13 gov portals | No | 1–2 portals |
| Extracts RFP fields | Yes (Sam) | No | Manual |
| Brand-aware drafts | Yes | No | No |
| Multi-workspace | Yes | No | Enterprise only |
| Starts free | Yes | Varies | No |
Get started
Create a free workspace, connect a brand, and let Sam analyse your next tender. Most teams generate their first draft inside 15 minutes.
Frequently asked questions
- How much does TenderSam cost?
- TenderSam runs on a credit-based model with a free tier so you can generate your first proposal without a card. See pricing on the homepage for current plans.
- Which countries and tender portals do you cover?
- Thirteen sources today: EU TED, UK Find a Tender, UK Contracts Finder, US SAM.gov, USAspending, Australia AusTender, France BOAMP, Ukraine Prozorro, Paraguay DNCP, Brazil PNCP, World Bank, EU OpenTender and South Africa eTenders. More on request.
- Does TenderSam replace my bid team?
- No. It removes the searching, extracting and first-draft work your bid team already hates, so they can spend their time on strategy, win themes and pricing.
- Is my proposal data private?
- Yes. Every workspace is isolated with row-level security. Your rate cards, brand assets and drafts are never used to train shared models.
- How long does it take to generate a first draft?
- Most teams have Sam produce a first-pass proposal within 15 minutes of uploading the tender document, once brands and rate cards are set up.